5 Ways to Improve Communication between Different Teams

Date Published : Aug-18-2021

Written By : Phillip Livingston

The lack of effective communication between different teams and departments is a common problem among businesses. If you aren’t too careful, you might end up creating silos within the organization. This can put constraints on your operations, resulting in misunderstandings, misalignments, and potential delays.

Avoid this scenario by developing better internal communications. In fact, a study by Statista shows that 52% of businesses worldwide plan to increase spending on tools and strategies to improve collaboration between departments and teams. If you want to remain relevant and competitive in the market, it is time you do the same.

With that, here are some ways on how to create a better and more effective cross-departmental communication in your workplace.

1.  Choose the right communication tools

The first step to improve internal communications is selecting the right communication tools to invest in. Nowadays, countless options are available, such as emails, instant messaging apps, video conferencing tools, and project management software.

With so many to choose from, you might find yourself overwhelmed and end up investing in whatever is popular. But what might work for other organizations might not work for you, so understand your processes and identify your needs before choosing one.

Start by asking questions such as:

  • How many employees will be using the software?
  • What type of work do they do?
  • What types of departmental communication are you currently implementing?

By answering these questions, you now know what features you want your communication tools to have.

2.  Centralize data and applications

Centralizing data and applications is a great way to foster inter-departmental collaboration within the workplace. With today’s technology, there are various ways on how to do so.

For instance, a cloud-based storage or application makes it easier for your employees to share and access documents, files, and information online. Instead of manually sending files to their colleagues, they can simply upload it into the centralized storage or app where other teams or departments can easily download afterwards, helping you ensure everyone has access to aa single source of truth.

You can also consider leveraging an integrated workplace management systems (IWMS) software for your office. It does more than managing facilities and work environments. It can also help your employees feel more involved with the rest of the organization.

3.  Encourage regular interactions

Foster a collaborative culture within your organization by encouraging your employees to interact with other teams or departments. For example, you can hold company-wide social events, meetings, and training so employees can remain engaged with the rest of their colleagues aside from their own team members.

You can also consider forming cross-functional teams for special projects that would require diverse skill sets and backgrounds. This gives your employees more exposure to the inner workings of other departments within the organization. For example, you can create a team consisting of people from marketing, sales, and customer service to brainstorm on improving product sales and customer experience.

4.  Improve workplace transparency

You need to make sure everyone within your organization is on the same page regardless of their department or team. This includes official announcements, policies, and company-wide events. Otherwise, you will end up with a fractured workplace where employees might feel isolated from the rest of the organization.

Keep everyone involved and engaged with the company by improving workplace transparency. You can create a centralized employee dashboard where you can post announcements, news, and updates for everyone to see. And once your office is open again, you can also set up a physical announcement board at the lounge, lobby, or pantry where your employees can always pass by.

Likewise, you can also encourage two-way communication within your workplace by setting up employee forums. This gives them the platform to share ideas and suggestions for increasing productivity within the company.

5.  Set and align company-wide goals

No matter how different departments work together, they must all strive towards the same goal. Otherwise, your company can lose its sense of direction. Hence, you need to establish company-wide goals to unite your teams and departments.

Moreover, you can conduct leadership meetings to ensure all goals are aligned across departments. You can use this time to discuss the current progress of your organization, the challenges it faces, and more. And in turn, leaders from different teams can cascade such information to the rest of their members.

Overcoming diversity within workplace

Your internal communication plays a critical role in your business growth. This will allow your teams and departments to work well together and achieve the same goals despite coming from different backgrounds.

So go ahead and explore what tools you can use to improve communications within your organization. Check out Office Control to find out more.

Nonetheless, the tools you use are only as good as the people who use it. So you must also make sure that you hire the right people for your organization. Check out the colleges that pay off the most to find out the median starting salaries for various graduates.